5 best time management apps

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Time management is a fantastic skill, but it needs to be learned and developed. Tools can help though, and that’s where time tracking apps come in.

From a timer that can help you work and enjoy a break better, to reminder apps that can help you make the most of your time, to an app that can help you know where your time is going , we have a suite of smart software that will help you improve your time management techniques.

A crucial part of time management is knowing when it’s time to take a break. Taking regular breaks can keep you fresh and more productive in the long run. We have an app that can help you do just that – the free Be Focused app helps you get things done by breaking individual tasks down into discrete intervals, separated by short breaks.


Credit: Screenshot / Apple

This is based on the theories behind Francesco Cirillo’s “Pomodoro Technique”. This technique, developed in the 1980s, sees a timer set for 25 minutes during which you work intensely, then when the timer goes off you take a five-minute break.

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You can use Be Focused as a simple Pomodoro timer, by simply pressing the Go button on the 25 minute timer and working until the timer runs out, or you can tailor the work/break times to your liking. You can also specify different timer settings for different tasks.

This application also offers a stopwatch – a ticking clock – a sound that you can activate during your work periods. The frequency of this ticking can be customized in the app to suit your tastes. Some people find that the sound of a rapidly ticking clock can encourage them to work faster and get more done in less time.

Be Focused – Focus Timer is available for download from the Apple App Store(opens in a new tab).

Google Keep is a fabulous app available for iOS and Android devices that lets you capture, edit, share and collaborate on typed and drawn notes and voice memos. However, what we’re particularly interested in for time management is Google Keep’s ability to give you location-based reminders.

This feature is available in other note apps, as well as many to-do list-type apps, but it’s usually a paid premium feature, while Google offers it for free.

google keep app screenshot


Credit: Screenshot / Apple

This means you can get a reminder to pick up your dry cleaning when you’re near the store, or push you to ask questions about your child’s homework at school, saving you the hassle of making a trip. separated, or to have to make an additional phone call or send an e-mail.

It is simple to set up such reminders. Just create a new note, tap the alert bell icon in the top right of the screen, then choose “Select location.” You can then search for the location where you want to remember something. You can also link these reminders to shopping lists you’ve created in the Google Keep app, so you can set up a reminder of essential shopping items to alert you when you go to the supermarket.

Google Keep is available for download on the Apple App Store(opens in a new tab) and Google Play Store(opens in a new tab).

Manage — and delegate — household chores with OurHome(opens in a new tab) – chores and rewards

To-do lists for work and school-related tasks are super helpful, but there’s another area of ​​your life where you can try to improve your time management: household management. OurHome is an iOS and Android app designed to help you organize your family.

Once you’ve set up your household members in the app, you can assign and schedule chores and tasks for yourself and anyone else you live with, be it your partner, children or even your roommates. Delegation doesn’t come naturally to everyone, so having an app that helps you distribute chores, taking the strain off your shoulders, can free up your time in a significant way.

Screenshot of ourhome app


Credit: Screenshot / Apple

You can simply assign chores and set associated reminders, but if you have younger kids you might want to take advantage of the app’s ability to set goals and rewards as a way to encourage chores. Along with the ability to set tasks via email or text, OurHome offers a shared family calendar and a “Groceries” tab with a shared shopping list feature.

This is a well-designed app with cute, kid-friendly graphics, a simple interface, and best of all, it’s free to use and you don’t even have to put up with any ads. This is recommended.

Our house is available for download on the Apple App Store(opens in a new tab) and Google Play Store(opens in a new tab).

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Writing a to-do list is 101 when it comes to organization and time management, but it’s one thing to create a list, and another thing to act on it. There are hundreds of to-do list apps available, but we’ve found one that helps us manage your time – and it’s completely free.

Prioritize: Organized tasks automatically organize all the tasks you need to complete based on the due date and priority level you assign to each task. This concept means you can structure your activity around what needs to be done soonest, rather than wasting time on a less important task and rushing to catch up.

Priority app screenshots


Credit: Screenshot / Apple

When you create your to-do list, you can set the priority level to Very High, High, Medium, Low, and Not Important. This means that when you view your to-do list, you see the most important task at the top for an at-a-glance overview to help you keep your time management on track.

This ad-supported application has a simple user interface and works intuitively. You can use it to create very basic priority task list entities or go further to create reminders, set due dates, add notes, and set regular tasks to repeat.

Organized To-Do is available for download from the Apple App Store(opens in a new tab).

If you’re looking for time management solutions because you don’t understand where all your time is going, experimenting with a time tracking app could help you answer this vital question. There are many time tracking apps available, most of them aimed at business people who want to track their billable time. The app we offer, Toggl Track, can be used for this, but it can also be used to help you find out what’s taking up your time in general.

You can quickly create time entries either by starting the in-app timer and giving that time period a name, or by retrospectively adding entries using the handy add button. Toggl Track will then show you a simple snapshot of your day or week with its “Reports” feature. You can analyze your reports in the app or export them via CSV.

toggl app screenshot


Credit: Screenshot / Apple

You can also connect your calendar app to Toggl Track to see all your calendar events and time entries within the app itself. This means the app can send you notifications before events start. Connecting your calendar also means Toggl Track instantly creates time entries based on your calendar events.

If you don’t want to have to open the app every time you want to create a timed entry, Toggl Track has Siri integration. Via your iPhone’s Shortcuts app, you can set up the ability to ask Siri to “Start Time Entry” in the Toggl Track app.

Toggl Track: Hours & Time Log is available for download on the Apple App Store(opens in a new tab).

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